It is our pleasure to announce the call for Expressions of Interest to Host the 2025 Pacific Islands GIS & Remote Sensing User Conference. Please see the Guidelines for Conference Hosting outlined below:
Interested parties must send their Expression of Interest answering the following information by October 31, 2024 to PGRSC at [email protected]:
1. Conference country:
– The conference country will need to be one of the Pacific Islands countries, with good accessible air and ground transportation.
– The location should have adequate accommodations of multiple choices to host conference participants (between 100 and 300).
2. Host organization:
The host organization will:
– Adhere to the vision and spirit of Pacific Islands GIS & Remote Sensing User conference and is engaged to not alter or distort the conference purpose.
– Be adequately staffed to manage and provide assistance with local logistics and arrangements.
– Gain commitments and approval of other government agencies to support the conference.
– Secure conference venue, catering, logistics, activities, etc.
– Help secure funding and sponsorship for the conference through country organisations and vendors.
– Promote the conference.
– Ensure effective and regular communication between PGRSC Board and in-country conference planners and hosts.
3. Conference venue
The proposed venue will need to provide:
– Space for 100-300 attendees and vendors within one building (or walking distance of main conference building).
– Additional space for workshops and potential breakout sessions.
– Public space for poster session and other exhibits.
– Space for pre- and post-conference activities (such as opening and closing cocktail events).
– Food and drink accommodations.
– Easy accessibility from hotels and other nearby lodging.
– Dedicated space for heavy traffic areas such as registration and breaks.
– Adequate bathrooms to accommodate attendees.
– Adequate quality audio and visual equipment (projectors, computers, sound systems).
– Adequate internet and WiFi to support presenters and attendees.
– Technical support for conference.
__________________________________________________________________________
For further clarifications, please do not hesitate to email us at [email protected]