Speakers and Presentations guidelines

Before the conference

1 – Submit your abstract on the PGRSC website by November 15, 2024 (extended). You will receive confirmation of acceptance of your abstract by email.

2 – Confirm your flight arrival and flight departure times to the conference organizer by sending an email to [email protected] with copy to [email protected].

3 – Send a short bio (and a photo of you if you wish and agree that your photo could appear on conference communication) to the conference organizer by sending an email to [email protected] with copy to [email protected]. This information will help the session facilitator introduce you and your presentation.

4 – Register for the conference here. Speakers are responsible for making their own travel and hotel reservations.

5 – Submit final PowerPoint presentation to the conference organizer by sending an email to [email protected] with copy to [email protected] before the 24th of November 2024.

6 – If you need an invitation letter to attend the conference, please use our invitation letter generator here.

Speaker Introductory Biography

Keep your biography professional, friendly, and short enough that can be read aloud in 1 minute. Your session facilitator will use the biography for your introduction. Feel free to include something unique, fun or personal about yourself.

Presentation Guidelines

You will probably wish to prepare some PowerPoint slides to support your presentation. Prepare your slides as a PowerPoint file or a PDF and bring them with you to the conference, even if you submit your presentation to the organizer. This is in case of a technical issue, you will need to load your presentation onto the computer before your stream, to facilitate a smooth transition between speakers. We recommend that you also bring  your presentation on a data stick or other portable memory device. You will not generally be able to plug your own laptop into the conference projection system.

If you require special technology for your presentation please email [email protected] as soon as you can and we will do our best to help you.

Presentation

The time allocated for a presentation is 12-15 minutes, with a further 3-5 minutes allowed for discussion. The session facilitator will advise you about your remaining time. If your presentation exceeds the allotted time, the session facilitator will intervene to keep the conference running smoothly.

Basic Presentation Guidelines

1 – Each presentation should remain within the allotted time for questions/answers. It is critical to stay on schedule.

2 – Make sure your presentation is representative of what was promoted to the attendees in the presentation description. If recent events cause you to divert from the promised agenda, let the audience know what you are speaking on and why.
3 – Speaker should check-in with the session facilitator BEFORE the presentation session begins.

4 – You should not require any more than an absolute maximum of 15 slides – this would mean talking to each slide for only one minute.
5 – Presentation must have a title, name of the presenter(s) and co-presenters first

6 – Avoid complicated visuals that require extensive reading by audience members. Do not put too much text on a slide – you want the audience to listen to you and not read your slides!
7 – Make visuals attractive and easy to understand
8 – The conference room is large. Make visuals large enough to be read by a person sitting in the back of the room. Minimum font size should be 22 point for bullets and 16 points for legends and axis data.